Tender management

Preparing for discussions

Our tender management service provides you with a wealth of experience in finding, approaching, negotiating and implementing key strategic partnerships. Using a combination of proven methodologies, innovative techniques and practical industry experience, Affinity Solutions is ideally placed to design and manage a tender process which realises the full potential of the opportunity you are presenting.

Delivering the promise

Each tender management process is tailored to meet the particular needs of individual clients and will typically include:

• Strategy – What is the overall potential of the opportunity? Are there alternatives to a formal tender such as a general market review or the renegotiation of an existing relationship?
• Selection – Who should be included within the tender?
• Communication – How can the opportunity be best explained? How can interest be generated and sustained? How will tender documentation be produced?
• Management – How can a fair process be ensured? How can unwanted advances from potential suppliers be prevented?
• Evaluation – How can responses be compared? How will a winner be chosen?
• Negotiation – How can competition be encouraged and managed? How will the best deal be negotiated?
• Contractual – What is the best business relationship suit the opportunity (strategic alliance, joint venture, partnership agreement)? How can the contractual agreements best fit this and protect intellectual and proprietorial interests?
• Implementation – How can the partnership be integrated into current operations?

Account experience

Affinity Solutions’ experience of tender management spans a number of different business sectors including:

• Strategy development, selection and implementation of a general insurance partner on behalf of the UK’s best known ‘high street’ retailer
• Selection of a motor insurance partnership for Europe’s largest fleet operator
• The selection of affinity credit card providers for several of the UK’s best known charities
• Advising several organisations on pre-tender market reviews and ‘benchmarking’ of existing relationships
• Managing the tender process and implementation of an investment and underwriting partnership for a major trade union intermediary